Operations Coordinator (FULL TIME)

Operations Coordinator - Minot, NDAbout the Minot Hot Tots & HoneybeesThe Minot Hot Tots began play in 2023 and quickly became one of the most fun teams in the Northwoods League (NWL) — the largest organized baseball league in the world, featuring 25 teams and producing over 300 MLB players. In their first three seasons, the Hot Tots made history as the first team to sell out Corbett Field since the 1990s, including 20 sold-out games in 2025. In 2025 the Hot Tots brought home multiple League Awards including Team Member of the Year, Theme Night of the Year, and Great Plains TV Broadcaster of the Year. In 2024, the Minot Honeybees joined the league as one of four inaugural teams in the NWL’s first-of-its-kind summer collegiate softball league. In 2025 the Honeybees brought home many League Awards including Organization of the Year, Executive of the Year, Team Member of the Year, and TV Broadcaster of the Year. Both teams bring the mission of “Fun Done Differently” to life every season. experience supporting both organizations — learning, creating, and growing in a fast-paced, fun, and community-driven sports environment. Position OverviewAs the Operations Coordinator, you will oversee and manage all ballpark and team operations, including food and beverage, player personnel, game day staff, interns, merchandise, and sponsor events. ResponsibilitiesFood & Beverage OperationsLead all food and beverage activities including menu planning, ordering and receiving, inventory, and equipment management. Inventory & Stadium Operations Oversee and maintain inventory, stadium set-up, and tear-down. Vendor Management Manage vendor relationships for operational and promotional needs. Staff Management Hire, schedule, and manage game day staff and seasonal interns. Internal Coordination Maintain clear communication with internal departments to ensure smooth operations and event execution. Merchandise Management Oversee sales, inventory, ordering, and sales reports for merchandise. Event Leadership Serve as the operational event lead for all game-day and non-game day events. Menu Development Coordinate menus, pricing, and collaborate with vendors and partners to develop food and beverage offerings. Game & Event Preparation Ensure all food operations are ready for games and events. Ballpark Maintenance Oversee day-to-day maintenance of the ballpark and equipment, including repairs, organization, and cleaning. Office Support Assist with general office maintenance including ordering supplies, organizing shared areas, and creating cleaning schedules. Efficiency Improvements Increase operational efficiencies through technology, systems, and processes. Staff Training Train and oversee service staff in point-of-sale procedures. Safety & Compliance Ensure compliance with all safety and sanitary standards. Game Day Execution Execute assigned responsibilities during home games. Community Engagement Represent the team at networking events and community engagements. Customer Service Provide best-in-class customer service to fans and partners. Event Participation Work all home games, ballpark events, and other outside events as required. Other Duties as Assigned Perform other tasks as assigned by the General Manager and VP of Operations. Qualification and SkillsCommunication Strong written and verbal communication skills with a professional, customer-focused approach. Organizational Skills Excellent organizational and time management abilities. Able to meet deadlines, prioritize effectively, and manage multiple tasks in a fast-paced environment. Problem-Solving Skills Creative and effective at identifying issues and developing practical solutions to keep operations running smoothly. Attention to Detail Keen attention to detail to ensure high-quality work across all responsibilities. Technical Skills Proficiency in Microsoft Excel and/or Google Sheets for inventory, scheduling, and reporting. Leadership & Relationship Building Strong leadership skills with the ability to build positive relationships with staff, vendors, and partners. Team Player Enthusiastic, collaborative mindset with a commitment to supporting team goals. Personal Traits Self-motivated and proactive with strong initiative to improve processes and drive success. Schedule & Physical Requirements Ability to work weekends, nights, and holidays as required. Comfortable working extended hours (up to 14-hour days). Must be able to lift 50 lbs and stand for extended periods. Benefits & CompensationAnnual salaryHealth benefitsMatching 401(k) programUnlimited PTO requestsFree Gym MembershipSocial and group outingsWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.