Private Event Sales Coordinator

Position SummaryThe Private Event Sales Coordinator is responsible for generating, managing, and executing all private small and medium event bookings at the stadium. experience while supporting Centreville Bank Stadium’s overall event strategy and brand standards. Key ResponsibilitiesSales & Client Acquisition· Proactively identify and secure private event business through outbound sales, networking, industry events, and community partnerships.· Respond promptly to inbound leads, conduct site tours, prepare proposals, and negotiate pricing in alignment with stadium policies.· Maintain an active sales pipeline using event sales software; meet or exceed quarterly sales targets. Event Coordination & Planning· Work with clients to understand event goals, budgets, timelines, and logistics, ensuring all expectations are met.· Coordinate event details with internal departments including operations, catering, security, facilities, parking, and A/V teams.· Prepare event orders and final invoices. Administrative & Operational Support· Maintain accurate records of contracts, event files, insurance certificates, and payment schedules.· Support the creation of marketing materials, venue rental packets, and promotional campaigns.· Assist in forecasting revenue, preparing reports, and recommending improvements for event procedures and pricing structures. Key Competencies· Customer Service Excellence· Sales-driven Mindset· Problem Solving· Collaboration & Teamwork· Multi-tasking Under Pressure· Professionalism & ConfidentialityQualificationsRequiredBachelor’s degree in hospitality, Business, Marketing, Sports Management, or related field; or equivalent experience. skills; confident presenter and negotiator. High attention to detail with proven organizational and time-management abilities.d Experience in a stadium, arena, hotel, convention center, or similar large-scale venue. Knowledge of catering operations, A/V setups, and event production basics. Working knowledge of local and regional markets, venue operations, and special event industries. skills, with the ability to build rapport and trust with clients. Diplomatic, tactful, customer-focused with a professional phone manner and ability to interact with a variety of clients. Working ConditionsFast-paced environment with frequent event-related work outside standard business hours. Physical requirements may include walking long distances, standing for extended periods, and light lifting during event setups. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.