Catering Sales Associate | Full-Time | Seattle Aquarium

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. OverviewThe Catering Sales Associate is responsible for supporting the Catering Sales team in coordinating private events and assisting with sales development at the Aquarium. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays). This position will remain open until July 31, 2026. ResponsibilitiesManage and respond to assigned incoming leads and maintain active leads. Support lead generation efforts through outreach, follow-up, and outbound sales calls. Assist with sales presentations, site tours, and client meetings. Work with assigned clients to ensure all event needs and details are gathered and communicated effectively. Effectively communicate all event information to appropriate departments and staff. Develop floor plans using provided software. Prepare and distribute Banquet Event Orders (BEOs) and ensure accuracy of event details. Prepare and review event documentation for upcoming events, including will call, early arrivals, AV forms, and system updates. Coordinate vendors utilized by event organizers and maintain accurate vendor records. Ensure all required information, contracts, and documentation are received from clients in a timely manner. Verify that all payments are received according to contracted schedules and follow up on outstanding balances. Maintain accurate records of bookings, client communications, and event documentation across all systems. Conduct regular audits of upcoming events to ensure all details are complete, including timelines, guest counts, payments, insurance, contracts, and vendor information. Provide on-site event support as needed, including evenings and weekends. Assist in updating sales materials and templates, including pricing, descriptions, and formatting. Execute other operational or administrative duties as assigned. QualificationsAssociate’s degree or equivalent experience preferred. experience in hospitality, catering, event coordination, or sales support preferred. Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours). Experience with Microsoft Office products preferred. Experience with Tripleseat, Social Tables, or similar event management software is a plus. Strong organizational skills and attention to detail. Excellent verbal and written communication skills.